Election to the Board of directors
The annual election to the Board of directors of the Order is held in May, in accordance with thethe Professional Code and the Règlement sur les élections et l’organisation de l'Ordre des comptables professionnels agréés du Québec, in order to fill positions of directors who have completed their term and who are elected by one of the 7 regions represented.
The Order’s Board of directors has 16 members, including:
- 4 directors appointed by the Office des professions
- 12 directors elected by members of the Order practising in Quebec
Directors are elected for a three-year term.
Make way for young CPAs!
A new provision on the composition of the Board of directors has been in effect since the reform of the Professional Code in 2017. Accordingly, the board must now include at least one director who is 35 years of age or under at the time of his or her election.
If no director meeting this criterion is elected, the board must submit an invitation for applications within 30 days following the election and appoint an additional director from among the members of the Order who are 35 years of age or under. This member will be deemed to be an elected director of the Board of directors whose term, which cannot be renewed, is equivalent to the term of other directors.
The Board of directors sees to the general administration of the affairs of the Order and the application of the Professional Code, the CPA Act and the regulations made thereunder.
Given the importance of their responsibilities, the individuals called on to serve as directors must exercise prudence and diligence, in accordance with the principle of “fiduciary duty”. This principle requires directors to act with loyalty and integrity and in good faith. Because they must maintain solidarity in support of the board, directors are accountable for the board’s decisions, and these decisions may expose them to liability. Therefore, it is crucial that they be well-prepared for each meeting and stay current.
The Board of directors holds at least six meetings per year, not counting the extraordinary meetings which are generally held by conference call. Based on a schedule established by the Order, directors receive directors’ fees, and their travel expenses are reimbursed. They are also subject to a code of ethics.
In addition to attending the meetings of the board, directors are strongly encouraged to become involved in the Order’s various committees. The number of hours required can vary depending on the projects and committees.
As the returning officer, the secretary of the Order ensures the efficient conduct of the elections. The secretary also monitors compliance with the Code of conduct respecting elections to the Board of directors [PDF], which provides a framework for the election administration, the conduct of candidates for election and aspects related to the content of the election campaign.
If the number of nominations received by the deadline, by electoral region, exceeds the number of vacant seats, the members from this region entered on the roll of the Order on April 1, 2018, will be mailed a ballot paper along with the candidates’ resumés and photographs.
At the end of the nomination period, the Order will publish on this page messages that candidates may wish to address to the voting members of their electoral region, after ensuring that they fully comply with the Code of conduct [PDF].
- Nomination period: End of March – Beginning of April
- Voting period: End of April – 3rd Wednesday of May
- Counting of the votes: 1st Friday following the end of the voting period
- Announcement of results: Business day following the counting of the ballots
- Taking of office: Mid-June
Members wishing to submit their nomination must send to the Order before the deadline their nomination paper, their nomination file and a high-resolution passport-size photo (JPEG format).
To be eligible to stand for election to the board, you must meet the following requirements:
- be entered on the roll of the Order;
- not be subject to a limitation or suspension of your right to engage in professional activities since at least 45 days before the polls close;
- not sit on the board of directors or direct an officer of a corporation or any other group whose primary purpose is to promote the rights or defend the interests of Order members or professionals in general;
- be domiciled in Quebec;
- have your professional domicile1 in the electoral region where you submitted your nomination.
Candidate and voter reference material
- Code of conduct respecting elections to the Board of directors of the Order [PDF]
- Code of ethics for members of the Board of directors [PDF]
- Description of expectations for members of the Board of directors and of the Executive committee [PDF]
1. A professional domicile is the place where a member principally practises the profession. If a member does not engage in professional activities, then that member’s place of residence shall constitute his or her professional domicile.