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Election to the Board of directors

Élection au Conseil d'administration

In accordance with the Professional Code and the Règlement sur l’organisation de l’Ordre des CPA et les élections à son Conseil d’administration (in French only), the annual election to the Board of directors of the Order is held in June in order to fill positions of directors whose term has expired and who are elected by one of the 7 regions represented on the board.

Board composition

The Order’s Board of directors has 15 members*, including:

  • 4 directors appointed by the Office des professions
  • 11 directors elected by members of the Order practising in Quebec

Directors are elected for a 3-year term.

* If the chair is elected by a general vote of the members, the Order’s Board of directors is then made up of 16 members.

Make way for young CPAs!

The board must include at least one director who is 35 years of age or under at the time of his or her election.

If no director meeting this criterion is elected, the board must submit an invitation for applications within 30 days following the election and appoint an additional director from among the members of the Order who are 35 years of age or under. This member will be deemed to be an elected director of the Board of directors whose term, which cannot be renewed, is equivalent to the term of other directors.

Director's role and responsibilities

Role
The Board of directors sees to the general administration of the affairs of the Order and the application of the Professional Code, the CPA Act and the regulations made thereunder.

Responsibilities
Given the importance of their responsibilities, the individuals called on to serve as directors must exercise prudence and diligence, in accordance with the principle of “fiduciary duty”. This principle requires directors to act with loyalty and integrity and in good faith. Because they must maintain solidarity in support of the board, directors are accountable for the board’s decisions, and these decisions may expose them to liability. Therefore, it is crucial that they be well-prepared for each meeting and stay current.

Meeting
The Board of directors holds at least 6 meetings per year, not counting the extraordinary meetings which are generally held by conference call. Based on a schedule established by the Order, directors receive directors’ fees, and their travel expenses are reimbursed. They are also subject to a code of ethics.

Director’s profil
In addition to attending the meetings of the board, directors are strongly encouraged to become involved in the Order’s various committees. The number of hours required can vary depending on the projects and committees.

Secretary's role and responsibilities

As the returning officer, the secretary of the Order ensures the efficient conduct of the elections. The secretary also monitors compliance with the rules of conduct that apply to candidates.

If the number of nominations received by the deadline, by electoral region, exceeds the number of vacant seats, the members from this region entered on the roll of the Order on April 20 will receive an email with all the necessary information related to the election.

At the end of the nomination period, the Order will post on this web page messages that candidates may wish to address to the voting members of their electoral region, after ensuring that they fully comply with the rules on campaign communications. Message must: 

  • Comply with the Order’s mission to ensure the protection of the public
  • Uphold the honour and dignity of the profession
  • Be courteous and respectful of other electoral candidates, the profession, the Order, members and the professional system as a whole

To read the full text of the rules on electoral communications, please refer to section 18 of the Regulation.

ELECTORAL PROCESS and important dates

  • Nomination period: April-May
  • Withdrawal of nomination: June
  • Voting period: June
  • Counting of the votes: no later than 10 days following the voting period end date
  • Announcement of results: in the days following the counting of the ballots
  • Taking of office: next meeting of the Board of directors

Nomination

The next nomination period for the annual election to the Board of directors of the Order will be in June 2021. 

Below you will find all the information you need if you wish to stand for election to the board. We also invite you to consult the candidates reference material, including the professional skills and experience matrix of the directors and the competency profile for the chair of the Board.

Eligibility criteria 

To be eligible to stand for election to the board, you must meet the following requirements:

  • Be entered on the roll of the Order and remain thereon throughout the electoral process
  • Be domiciled in Quebec
  • Have your professional domicile* in the electoral region where you submitted your nomination

* A professional domicile is the place where a member principally practises the profession. If a member does not engage in professional activities, then that member’s place of residence shall constitute his or her professional domicile.

Ineligibility criteria

You are not eligible to stand for election if any of the following criteria apply to you:

Criteria
References
You are or have been employed by the Order during the 2 years prior to the submission of your nomination
 
You were the subject, during the 5 years prior to the date of the election, of a disciplinary or judicial decision
You were the subject, during the 3 years prior to the date of the election, of a disciplinary penalty other than a striking off the roll, a restriction or a suspension of the right to engage in professional activities
You are a director or an officer of a corporation or any other group whose primary purpose is to promote the rights or defend the interests of Order members or  professionals in general (except for CPA Canada’s committees or the Order’s regional groups)
Section 66.1 of the Professional Code
6 rules of conduct applicable to candidates
  1. Personally pay their election expenses.
  2. Refrain from accepting or providing gifts, favours, kickbacks or other benefits intended to promote their own nomination.
  3. Ensure that the information they provide to the Secretary of the Order is accurate.
  4. Respond to any request from the Secretary, or a person designated as his or her substitute, on a timely basis.
  5. Refrain from taking part in efforts undertaken by a third party to promote their nomination or undermine another candidate’s nomination.
  6. Comply with the rules on campaign communications, which must:  

    • Comply with the Order’s mission to ensure the protection of the public
    • Uphold the honour and dignity of the profession
    • Be courteous and respectful of other electoral candidates, the profession, the Order, members and the professional system as a whole

    To read the full text of the rules on electoral communications, please refer to section 18 of the Regulation.

Any candidate who fails to comply with the rules of conduct could be disqualified from the election in progress. Please read section 17 of the Regulation for more information. 

professional domicile is the place where a member principally practises the profession. If a member does not engage in professional activities, then that member’s place of residence shall constitute his or her professional domicile.  

To exercise their right to elect directors, members who have their professional domicile outside of Canada shall be deemed to be part of electoral region No. 4 (Montreal) (section 22, paragraph 2, of the Regulation).

To exercise their right to elect directors, members who have their professional domicile in another province or a territory of Canada shall be deemed to be part of electoral region No. 7 (Outaouais – Abitibi-Témiscamingue – Nord-du-Québec) (section 22, paragraph 2, of the Regulation).

CANDIDATE AND VOTER REFERENCE MATERIAL (IN FRENCH ONLY) 

QUESTIONS?

Contact us by phone at 514 288-3256, ext. 3006 or at 1 800 363-4688, or by email at election@cpaquebec.ca.

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